Privacy Policy

Asset Management Software Ltd is committed to protecting the integrity and privacy of your personal information. This Privacy Notice explains how we collect personal information through our website at AssetManagementSoftwareLtd.co.uk and its sub-domains (“Website”) and our software platform and related services (“Services & platform“).

Our Website and Services are intended for businesses and their representatives and whose information we process on behalf of our Customers. Our Website and Services are for business use only. Accordingly, we treat all personal information covered by this Privacy Notice as pertaining to businesses, Employees or representatives of businesses.

If you have any questions or concerns about our use of your personal information, then please contact us using the contact details provided at the bottom of this Privacy Notice.

Quick links

We recommend that you read this Privacy Notice in full to ensure you are fully informed. However, if you only want to access a particular section of this Privacy Notice, then you can click on the relevant link below to jump to that section.

What does Asset Management Software Ltd do?

What personal information does Asset Management Software Ltd collect through the Website?

What information does Asset Management Software Ltd collect through the Services?

How does Asset Management Software Ltd use this information?

Who does Asset Management Software Ltd share my personal information with?

Legal basis for processing personal information of Website visitors

Cookies and similar tracking technology

How does Asset Management Software Ltd keep my personal information secure?

International data transfers

Data retention

Your data protection rights

Third Party Services

Updates to this Privacy Notice

How to contact us

What does AssetManagementSoftwareLtd.co.uk do? Asset Management Software Ltd helps companies with their asset management electronically.  With our online portal for end user customers, our CRM, Orders, Invoice or survey system each client can have a bespoke system built to their requirements. Our App is also connected to allow our business customers access to this data in real time. 

What personal information does Asset Management Software Ltd collect through the Website? The personal information that we may collect about you through the Website broadly falls into the following categories:

  • Information that you provide voluntarily Certain parts of our Website may ask you to provide personal information voluntarily: for example, we may ask you to provide your contact details, register an account with us, to subscribe to marketing communications from us, and/or to submit enquiries to us. The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information. Typically, we will ask for your name and contact details. And if your are a company, we will ask you for the company details, and also you can upload your own logo to update the shortlist of candidates with your logo.

  • Information that we collect automatically When you visit our Website, we collect automatically may include information like your IP address, device type, unique device identification numbers, browser-type, broad geographic location (e.g. country or city-level location) and other technical information. We may also collect information about how your device has interacted with our Website, including the pages accessed and links clicked. Collecting this information enables us to better understand the visitors who come to our Website, where they come from, and what content on our Website is of interest to them. We use this information for our internal analytics purposes and to improve the quality and relevance of our Website to our visitors. Some of this information may be collected using cookies and similar tracking technology, as explained further under the heading “Cookies and similar tracking technology” below. You can view our full cookie policy here.

  • Information that we obtain from third party sources From time to time, we may receive personal information about you from third party sources, but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your personal information to us. The types of information we collect from third parties include general geo location information to identify what state and country you are visiting our site from and we use the information we receive from these third parties to ensure inquiries and other requests are routed to the appropriate team for processing as promptly as possible.

What information does Asset Management Software Ltd collect through the Services? As we only work with business clients, we ask for only business data, and employees names with email from your company. This is only to allow access to the platform.  What we do not collect, and you should not be asked by Potential Employers to provide to Asset Management Software Ltd, are things like protected health information, financial information, date of birth, social security or other government-issued identification number, and other sensitive personal information. It is primarily the Potential Employer who must ensure that your personal information is collected and processed in accordance with data protection laws. Therefore, if you have questions or concerns about the handling of your personal data, you should contact the relevant Potential Employer directly or refer to their separate privacy policies. The following outlines the types of personal information that we will typically collect through our Services:

  • Information that you provide voluntarily In using the Services, Employees may be required to provide certain personal information about themselves – for example, their name, email address, username and password. 

  • Information that we collect automatically When you use our platform, we may collect certain information automatically from your device. Specifically, this information may include IP addresses, other unique device IDs or addresses, web browser and/or device type, the pages you view on the platform and the dates and times you visit, access or use the Service. Some of this information may be collected using cookies and similar tracking technology, as explained further under the heading “Cookies and similar tracking technology” below. You can view our full cookie policy here.

  • Information that we obtain from third party sources From time to time, we may receive personal information about you from third party sources, but only where we have checked that these third parties either have your consent or are otherwise legally permitted or required to disclose your personal information to us.

How does Asset Management Software Ltd use this information? Asset Management Software Ltd may use your personal information in a variety of ways for the operation of the Website and its platform, including:

  • To operate, maintain, enhance, and provide all of the features and services found on the Website and platform, to personalize the Website and platform for your preferences and interests.

  • To contact you for administrative purposes regarding the platform, for customer service purposes, or regarding content that you have posted to the platform to help you get that job role.

  • To understand and analyse the usage trends, interests, and preferences of our users, to improve the way the Website and platform works and looks, and to create new features and functionality.

  • Asset Management Software Ltd may now or in the future use “automatically collected” information and “cookies” information to: (a) personalise our platform, such as remembering your information so that you will not have to re-enter it during your visit or the next time you visit the Website or Services; (b) monitor and analyse the effectiveness of the application and evaluation activities; (c) monitor aggregate usage metrics such as total number of users, pages and media and features of the Website or platform accessed, etc.; and (d) track your entries, submissions, and status, including the ways in which you may interact with the platform.

  • Where it is in accordance with your preferences, to send emails related to the platform we think you may be interested in. You will have the ability to opt-out of receiving any such communications, either through links provided in the messages, or by updating your account preferences through the Services.

Who does Asset Management Software Ltd share my personal information with? We may disclose your personal information to the following categories of recipients:

  • to the potential Employer, but you are in control of this.

  • to any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;

  • in connection with any proposed purchase, reorganization, merger or acquisition of any part of our business, provided that we inform the buyer it must use your personal information only for the purposes disclosed in this Privacy Notice;

  • to any other person with your consent to the disclosure. 

Legal basis for processing personal information of Website visitors Our legal basis for collecting and using the personal information described above will depend on the personal information concerned and the specific context in which we collect it.

However, we will normally collect personal information from you only where we have your consent to do so, where we need the personal information to perform a contract with you, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person. If we ask you to provide personal information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your personal information is mandatory or not (as well as of the possible consequences if you do not provide your personal information). Similarly, if we collect and use your personal information in reliance on our legitimate interests (or those of any third party), which are not already referred to above, we will make clear to you at the relevant time what those legitimate interests are. On a safety note, you are to comply with only uploading videos of content that is suitable for a job application basis only. To clarify, nudity, swearing, pornographic materially is strictly prohibited on our platform, and if found or reported then your account will be closed immediately and reported to the local authorities. If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the “How to contact us” heading below.

Cookies and similar tracking technology We use cookies and similar tracking technology (collectively, “Cookies”) to collect and use personal information about you, including to help us understand how our Website and Services are being used or to personalize our Website and Services for you. For further information about the types of Cookies we use, why, and how you can control Cookies, please see our Cookie Notice at https://AssetManagementSoftwareLtd.com/cookies.

How does Asset Management Software Ltd keep my personal information secure? We use appropriate technical and organisational measures to protect the personal information that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information. However, please be aware that no physical or technical system is completely secure or immune from outages, losses, attacks, circumvention, design or implementation flaws, and human error. Therefore, we cannot and do not ensure or warrant that information you transmit to Asset Management Software Ltd will not be lost or compromised, either during or after transmission.

You are responsible for maintaining the secrecy of your unique password and account information at all times, to the extent your access includes an account and password. We also use 2-factor authentication to help in the protection of your account. Please ensure your mobile device is with you if you wish to login to the platform.

International data transfers Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).

Specifically, unless otherwise required by local law, our Website and platform are hosted in the U.K. and the EU. Also, your personal information may be transferred to and processed in other countries around the world where our group companies and third party service providers and partners operate including in the USA, the European Union/European Economic Area, and Australia. This means that when we collect your personal information we may process it in any of these locations. However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Privacy Notice and applicable laws.

Data retention We retain personal information we collect from you where we have an ongoing legitimate business need to do so (for example, to provide you with a platform you have requested or to comply with applicable legal, tax or accounting requirements).

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

Your data protection rights Under applicable data protection laws, you have the following data protection rights in respect of your personal information collected through the Website:

  • If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting us or doing this yourself in the platform under settings.

  • You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you.

  • Similarly, if we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.

  • You have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.

We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws. To protect your privacy and security, we take reasonable steps to verify your identity before granting you account access or making corrections to your information.

Please note that if you are a Candidate or company whose personal information has been collected through the platform and you would like to exercise your data protection rights in respect of your personal information, you should login to the platform directly. We will provide assistance to respond to your request, where required, in accordance with your instructions.

Third Party Services: The Website and Services may contain references and links to other websites and services provided by third parties, including companies/agencies. Any personal information you provide on third party sites or services (including communications between Candidates or Employees and Employers through the platform) is provided directly to that third party and is subject to that third party’s policies governing privacy and security. We are not responsible for the content or privacy and security practices and policies of third party sites or services that unique links you have sent. We encourage you to learn about third parties’ privacy and security policies before providing them with your personal information.

Updates to this Privacy Notice We may update this Privacy Notice from time to time in response to changing legal, technical or business developments. When we update our Privacy Notice, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Notice changes if and where this is required by applicable data protection laws.

You can see when this Privacy Notice was last updated by checking the “last updated” date displayed at the top of this Privacy Notice.

How to contact us If you have any questions or concerns about our use of your personal information, please contact us using the following details:

Asset Management Software Ltd 124 City Road, London, EC1V 2NX
Headquarters: +44207 112 9189 Privacy Policy Inquiries: info@AssetManagementSoftwareLtd.co.uk

Asset Management Software Ltd Data Protection Officer: Mr. R. Whitlock, Director

info@AssetManagementSoftwareLtd.co.uk Asset Management Software Ltd – 124 City Road, London, EC1V 2NX